In business, relationships build partnerships and loyal customers. When writing a business letter, you establish the relationship from the beginning with the salutation.
Share on Facebook Writing a business letter or email seems straightforward, until you encounter one of the many exceptions to the standard format. Even at the beginning, the address or salutation can trip you up when you need to address more than one person.
By thinking through the nature of your audience and the message you want to send, you can select the right form of address from a number of options. Know Your Addressees — and Your Context Before you write your letter or email, take a moment to think about the actual recipients.
How many people are you addressing, and how well do you know them? Can they be identified easily as a collective group — for example, a work team or board members.
Will you need a formal or informal salutation? Depending on the formality of the letter, you can use either first name or title and last name: Dear Jane, Paul and Tom: Large, Cohesive Group If your letter or email is going to more than four or five people, use a salutation that refers to the group as a whole.
In the workplace, teams and departments often have defined names that can be used in the salutation. Where this is not the case, or when your letter goes to recipients of various groups, you can address the letter by general position.There are no hard-and-fast rules when writing to multiple people as a single board of directors.
You can either prepare one letter and include a distribution block, or you can write a separate letter for each person and use the "cc" notation to reference the other recipients.
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To address a letter to multiple people at a business, each person’s name should be written out. The company address should be on the letter itself and on the envelope.
The date should be placed two lines below the letterhead. After skipping one line, the full name of the first recipient should be.
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When writing the same letter to multiple recipients, either address each recipient individually or use the "carbon copy" notation – “cc” – at the bottom of the letter. Scholarships by Deadline November Action Behavior Centers College Scholarship. Action Behavior Centers is excited to offer their scholarship to students who are passionate about research for Autism Spectrum Disorders (ASD).